Step 2 of 4 · Fees, finance, and payroll
Try this experience Fees and payments
Generate invoices and receive payments against student balances.
Fees and payments in LiveSchools365 Finance and Payroll
Fees and payments is a Finance and Payroll workflow in the Financial control area of LiveSchools365 school management software. Generate invoices and receive payments against student balances. Schools use it so A traceable financial position from operational transaction to ledger impact.
Connect fee billing, payments, expenses, accounting, approvals, and payroll. The people who typically work here are Accountant, Finance manager, Administrator, Approver. The rest of the module stays one click away, so an inquiry, register, invoice, or stock movement does not have to be re-typed into another product.
What this workflow changes
- Structured billing This sits inside Finance and Payroll rather than a separate spreadsheet, which keeps the audit trail on the same student, staff, or item record.
- Invoice allocation This sits inside Finance and Payroll rather than a separate spreadsheet, which keeps the audit trail on the same student, staff, or item record.
- Receipt traceability This sits inside Finance and Payroll rather than a separate spreadsheet, which keeps the audit trail on the same student, staff, or item record.
How it fits the rest of Finance and Payroll
Open these related Finance and Payroll guides when you want the step before or after Fees and payments:
- Finance dashboard — Review receivables, expenses, approvals, and accounting readiness.
- Payroll management — Configure components and process auditable salary runs.
- Accounting workspace — Create balanced journals and inspect posted entries.
How schools evaluate this screen
During a demonstration or trial, Accountant, Finance manager, Administrator, Approver should complete one realistic example: a new inquiry, a section register, a fee receipt, a notice, or a stock issue, depending on the module. Then confirm that the same record appears on the dashboard, the related report, and the next workflow. That is the test of a school ERP: one operational picture instead of parallel files.
Trend Developers can walk this exact screen against your admission, attendance, exam, or fee process. You can also start a 14-day trial and use the matching live form after sign-in.
All Finance and Payroll workflows · Start a trial · View pricing · Request a demonstration
Guide depth
Interface
Fields, controls, and effects
Use this reference to understand what each area accepts and what it changes.
Billing scopeCampus, grade, section and month selects · Input
- Purpose
- Choose students and billing period.
- Rules
- Requires an active fee structure.
- Application effect
- Previews billable students.
Invoice / due dateDates · Input
- Purpose
- Set posting and payment deadline.
- Rules
- Due date should not precede invoice date.
- Application effect
- Appears on invoices and ageing.
StudentSearch/select · Input
- Purpose
- Choose a payer for receipt entry.
- Rules
- Use the correct student code.
- Application effect
- Loads open invoices.
Amount / payment mode / referenceNumber and text/select · Input
- Purpose
- Record money received and trace information.
- Rules
- Amount must be positive; reference may be required.
- Application effect
- Creates payment and allocations.
AllocationInvoice checklist/amounts · Input
- Purpose
- Distribute payment across invoices.
- Rules
- Allocated total cannot exceed receipt.
- Application effect
- Reduces invoice balances.
Generate / receiveCommands · Output
- Purpose
- Create invoices or post payment.
- Rules
- Review preview and totals first.
- Application effect
- Updates ledger and dashboards.